Job Title: Administration Assistant

About the Company:
This company is a leading conveyancing firm dedicated to providing clients with efficient, transparent, and professional property transaction services. They are committed to a supportive and collaborative environment and are currently seeking a motivated and detail-oriented Administration Assistant to join our team.

Job Summary:
As an Administration Assistant you will provide essential administrative support to our conveyancing team. Your role will involve a variety of tasks, including document management, client communication, and supporting the smooth operation of the conveyancing process.

Key Responsibilities:

• Client Communication: Assist with client inquiries, ensuring all calls and emails are responded to promptly and professionally.
• Document Preparation and Management: Prepare, format, and process legal documents and correspondence in compliance with company standards. Ensure documents are accurately filed and maintained.
• File Management: Create and maintain client files, ensuring that all paperwork is organised, filed, and up-to-date.
• Appointment Scheduling: Schedule meetings, appointments, and other engagements for the conveyancing team.
• Data Entry: Input and update client details, property information, and transaction progress into the firm’s management system.
• Admin Support: Provide general administrative support to the conveyancing team, including photocopying, scanning, and faxing as needed.
• Compliance: Ensure all documents and files meet regulatory and compliance standards, supporting the team in maintaining accurate and legally binding records.
• Liaison with Third Parties: Communicate with banks, estate agents, local authorities, and other stakeholders to facilitate the smooth progression of property transactions.

Key Skills and Qualifications:

• Previous administrative experience, ideally in a legal, conveyancing, or real estate environment (though training will be provided).
• Excellent organisational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Team player with a proactive and flexible approach.
• Strong time management skills with the ability to prioritize tasks effectively.
• Knowledge of the conveyancing process is a plus but not essential.

What We Offer:

• Competitive salary and benefits package.
• Ongoing training and career development opportunities.
• A supportive and dynamic work environment.
• The chance to work in a reputable and growing firm with long-term career potential.

 
How to Apply:
If you are a motivated individual with a passion for providing excellent support in a busy, client-focused environment, we encourage you to apply! If you have any questions, please feel free to contact Kelly Armstrong on 08 8232 2220 for a confidential discussion. Please submit your resume in Word formatting.

Operating for over 20 years in Australia, New Zealand and the United Kingdom, people2people, Edge Recruitment, Infront Sports and Frog Recruitment are your award-winning recruitment group and HR solutions provider. We are the 2024 Outstanding Large Agency, 2024 Excellence in Candidate Care and 2023 Excellence in Client Service RCSA Award winners. We mitigate our carbon emissions by measuring them and planting the equivalent in trees.

At people2people, Edge Recruitment, Infront Sports and Frog Recruitment, everyone is welcome and as an inclusive workforce, we encourage our employees, clients, and candidates to showcase their authentic selves.

Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.